Finance

Arrange Customer/Vendor Entries

With this function you can arrange existing Customer or Vendor Ledger Entries, adding, removing or grouping the installments.

From the Customer Ledger Entries page, select the document to arrange (all installments will be searched by Customer No., Document Type, Document No., Posting Date and Currency Code) and select the action "Arrange Entries".

Arrange the entries as you want in the details page and select the action "Apply".

If controls have succeed, the new installments are written in the ledger.

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In case of rounding amounts, the difference will be placed on the last installment.

The original Transaction No. is retained, in case of new installment a "dummy" G/L Entry will be added at the end of the table to preserve Transaction No. sequence.

Company Bank Account

Company Bank Account is copied from documents (Sales Header, Purchase Header, Finance Charge Memo Header) to related entries.

The field is editable.

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Company Information

The "Preferred Bank Account" field is added to "Company Information" to automatically complete payment information from Bank Account Master Table.

Original Due Date

Original Due Date (that one of the posting phase) is added to Customer and Vendor Ledger Entries.

The field is not editable for statistical purposes.

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Repayments

Repayments is the function that allow to select multiple Customer or Vendor Ledger Entries and arrange them in new installments with new due dates.

Setup

Search for Repayment Setup and setup:

Creating a new plan

Search for Repayments list and create a new document.

Select the customer and the dates of the document. You can edit the description, the default General product posting group and VAT, the Company Bank Account and the Payment Method.

If you specify a Finance Charge Term, the interests will be applied to the principal amount of the Repayment. The interests are calculated in "progressive depreciation" (first interests, next principal amount).

Select the action "Get Entries" to add the open Customer or Vendor ledger entries to the repayment.

With the action "Suggest Installments" you can calculate automatically the installments or the repayment with the following constraints:

If you want to add charges (for example bank transfer costs) select the action "Charges":

You can adjust the installments as you want (changing description, due date, amount and payment method).

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Calculating the plan

Before issuing the plan, select the action "Calculate" to adjust the interests for each installments.

Possible roundings are added or subtracted from the last installment.

The report "Repayment Summary" allows you to share calculation with the Customer or Vendor.

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Issuing

When the repayment is complete you can issue it:

Issued repayments are archived in the "Issued Repayments List".

 

 

Edit Document Posting No.

The function allows you to change the document posting no. before posting, for example to restore a previous deleted document.

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Enhanced Fiscal Reports

New enhanced fiscal reports are added:

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Calculate balance in entries pages

The new action "Calculate Balance" allows you to view the progressive balance of the entries as shown on the page (with the same sorting and filters).

The data is temporary but very useful to check amounts.

Available in:

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G/L Adjustment Entries

During the closing of fiscal periods, it's often necessary to integrate the general ledger with adjustment entries. These entries are considered as draft or temporary, so them are not ready to be posted.

The "G/L Adjustment Entry" is a specific table to register these entries and view the amounts in the Chart of Account and Financial Reports. The Adjustment Entries does not take part to fiscal ledgers and can be canceled in any time.

Post as Adjustment

Simply fill a new batch and select the action "Post as Adjustment".

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The entries will be transferred in the special ledger and can be viewed through Chart of Accounts in the column "Adjustment Balance".

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Cancel the transactions

Adjustment Entries can be canceled in any time, modified and then posted again or deleted.

To cancel the transactions, identify the entries in the G/L Adjustment Entries page and select the action "Cancel transactions".

The entries will be transferred to the source journal.

Financial Reports

To sum normal entries plus adjustment entries you can use Financial Reports.

In the Column Definition you can select Adjustment Entries as ledger entry type.

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Improved Accruals

"Improved Accruals" boost the standard deferral posting with new and useful functions.

In sales and purchases document lines it's possible to directly insert accrual starting and ending date. In general journals too.

Accrual dates are transferred to general ledger entries. Calculation is made per day basis.

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Accrual recognition

Accruals are recognized after posting and are transferred to general journal. Accrual recognition is incremental for the maximum speed also in huge environments.

It's sufficent to insert "Ending Date" as recognition date to start the calculation.

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Totals in receipt or shipments

Posted receipts or shipments, in the standard version, are missing of total amounts.

This functions adds total amounts to easy evaluate the documents and identify them in the invoice process ("get receipts..." and "get shipments...").

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Invoice without G/L

Sometimes orders are received or shipped but the transaction does not end with an invoice.

In these cases orders and inventory entries remain open, waiting for the invoice.

This function allows to close orders generating a "dummy" invoice, with a different number, and without any G/L entry.

Define the "dummy" number series in "Sales & Receivables Setup" and "Purchases & Payables Setup":

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Fill the "Quantity to Invoice" in the orders and click the action "Post without G/L"

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Misc Finance functions

List of miscellaneous functions added to Finance area.

W1FN010A
 Better posting description: "Document Type" and "Partner Name" in Sales and Purchases
W1FN011A
 Skip error if negative / positive amount mismatch in Gen. Journal Line; skip error if invoice already exists
W1FN013A
 Average payment days (integer value) calculation
W1FN014A
 Average finance charge terms grace period days (integer value) calculation
W1FN015A
 Global e-invoicing support
W1FN016A
 Allow earlier posting for vendor entries
W1FN021A
 Allow to modify customer reminder level in ledger entries
W1FN023A
 Allow to increase and depreciate the same fixed asset several times (first depreciation date as first cost document)
W1FN024A
 Additional field to correlate imported entries with legacy system
W1FN028A
 Check used/unused accounts in schedule
W1FN029A
 Allow invoicing to same bill-to and different sell-to, different categories
W1FN030A
 Disable deletion of master data with entries
W1FN031A
 Allow posting no per batch
W1FN032A
 Batch posting journal per document (useful in large batches, it posts every balanced document, leaving errors in batch)
W1FN033A
 Posting categories on finance charge

Apply per document

Function W1FN025A allows to "explode" applied documents in batch before posting, avoiding selecting them one by one.

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Allocation in G/L

Function W1FN027A adds a report to execute "Cost Allocations" directly in General Ledger to avoid usage of Cost Entries.

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Notes in document

Simple "note" field added in all documents (sales and purchases) and transferred to all involved ledger entries.

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Apply G/L Entries

The function allows to apply positive and negative General Ledger Entries, of the same account, to mark them as "closed".

This is very useful to analyze the balance of one account and view only the "open" entries.

G/L Account

Enable "Detailed Entries" in the G/L Account Card.

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Apply and unapply entries

Apply G/L entries in the same way of customers or vendors entries.

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Easy batch import from Excel

The function allow to import lines in General Journal from Excel. The process is easy:

Only a simple Excel File with the field caption in the first row.

Validations are made in column order.

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