Experience

It brings years of experience on your Business Central

Finance

Finance

Arrange Customer/Vendor Entries

With this function you can arrange existing Customer or Vendor Ledger Entries, adding, removing or grouping the installments.

From the Customer Ledger Entries page, select the document to arrange (all installments will be searched by Customer No., Document Type, Document No., Posting Date and Currency Code) and select the action "Arrange Entries".

Arrange the entries as you want in the details page and select the action "Apply".

If controls have succeed, the new installments are written in the ledger.

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In case of rounding amounts, the difference will be placed on the last installment.

The original Transaction No. is retained, in case of new installment a "dummy" G/L Entry will be added at the end of the table to preserve Transaction No. sequence.

Finance

Company Bank Account

Company Bank Account is copied from documents (Sales Header, Purchase Header, Finance Charge Memo Header) to related entries.

The field is editable.

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Company Information

The "Preferred Bank Account" field is added to "Company Information" to automatically complete payment information from Bank Account Master Table.

Finance

Original Due Date

Original Due Date (that one of the posting phase) is added to Customer and Vendor Ledger Entries.

The field is not editable for statistical purposes.

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Finance

Repayments

Repayments is the function that allow to select multiple Customer or Vendor Ledger Entries and arrange them in new installments with new due dates.

Setup

Search for Repayment Setup and setup:

Creating a new plan

Search for Repayments list and create a new document.

Select the customer and the dates of the document. You can edit the description, the default General product posting group and VAT, the Company Bank Account and the Payment Method.

If you specify a Finance Charge Term, the interests will be applied to the principal amount of the Repayment. The interests are calculated in "progressive depreciation" (first interests, next principal amount).

Select the action "Get Entries" to add the open Customer or Vendor ledger entries to the repayment.

With the action "Suggest Installments" you can calculate automatically the installments or the repayment with the following constraints:

If you want to add charges (for example bank transfer costs) select the action "Charges":

You can adjust the installments as you want (changing description, due date, amount and payment method).

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Calculating the plan

Before issuing the plan, select the action "Calculate" to adjust the interests for each installments.

Possible roundings are added or subtracted from the last installment.

The report "Repayment Summary" allows you to share calculation with the Customer or Vendor.

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Issuing

When the repayment is complete you can issue it:

Issued repayments are archived in the "Issued Repayments List".

 

 

Finance

Edit Document Posting No.

The function allows you to change the document posting no. before posting, for example to restore a previous deleted document.

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Finance

Enhanced Fiscal Reports

New enhanced fiscal reports are added:

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Finance

Calculate balance in entries pages

The new action "Calculate Balance" allows you to view the progressive balance of the entries as shown on the page (with the same sorting and filters).

The data is temporary but very useful to check amounts.

Available in:

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Finance

G/L Adjustment Entries

During the closing of fiscal periods, it's often necessary to integrate the general ledger with adjustment entries. These entries are considered as draft or temporary, so them are not ready to be posted.

The "G/L Adjustment Entry" is a specific table to register these entries and view the amounts in the Chart of Account and Financial Reports. The Adjustment Entries does not take part to fiscal ledgers and can be canceled in any time.

Post as Adjustment

Simply fill a new batch and select the action "Post as Adjustment".

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The entries will be transferred in the special ledger and can be viewed through Chart of Accounts in the column "Adjustment Balance".

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Cancel the transactions

Adjustment Entries can be canceled in any time, modified and then posted again or deleted.

To cancel the transactions, identify the entries in the G/L Adjustment Entries page and select the action "Cancel transactions".

The entries will be transferred to the source journal.

Financial Reports

To sum normal entries plus adjustment entries you can use Financial Reports.

In the Column Definition you can select Adjustment Entries as ledger entry type.

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Finance

Improved Accruals

"Improved Accruals" boost the standard deferral posting with new and useful functions.

In sales and purchases document lines it's possible to directly insert accrual starting and ending date. In general journals too.

Accrual dates are transferred to general ledger entries. Calculation is made per day basis.

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Accrual recognition

Accruals are recognized after posting and are transferred to general journal. Accrual recognition is incremental for the maximum speed also in huge environments.

It's sufficent to insert "Ending Date" as recognition date to start the calculation.

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Warehouse

Warehouse

Negative Bins

In some scenario is necessary that warehouse bins can have negative inventory.

This is possible through the flag "Allow Negative Quantity" in the "Bins" page.

Be careful: this option can have unpredictable consequences.

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Common

Common

Document Exchange

Document Exchange functions accelerate recurring task in EDI operations.

Exchange Profiles

Several pages are improved with a new action "Document Exchange" that prompt to the user the available exchange choice for the selected rows. For example "Document Exchange" in Posted Sales Invoice can allow you to send the documents as electronic invoices.

Choices are defined by enabled "Exchange Profile". A profile is an entity with a code, description, formatting specifications and transport. For example "Italy E-Invoice" is a format implementation that converts posted invoices in an XML readble from the Government. As another example "Download/Upload" is a transport implementation that allow you to download the above XML from the browser, but other implementations could send the document directly via web service.

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Document mapping (cross reference)

During data exchange process is often necessary to map incoming data (for example a code) to others one and vice versa.

Search for "Document Exchange References" and create a new mapping profile. Each profile has a unique code and a description.

With the action "Tables" you can map a local table (for example 18 for the Customer table) with its primary key to a custom value. For example internal code "C0001" can be mapped to "K453" for external operations.

Vice versa with action "Values" you can map a custom value to one or more local table. A typical example is an external combined code for payment method and terms that should be mapped to two internal tables (for example the code "B030" that becomes "BANK" for bank transfer method and "30D" for 30 days terms).

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Common

Remote Functions

Several "low level" functions are not available in Business Central because they need a physical (virtual) server to be executed. For example: database access (ODBC), local file system, FTP, SFTP...

"Remote Functions" are a convenient way to use these functions via Web Services through a remote server.

The server must be well configured and secured, later you can setup multiple function profiles through the "Remote Functions" page:

The preferred server is used when a specific server is not chosen.

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Common

Ledger deletion

If allowed by your organization, sometimes is ncessary to delete ledgers, for example in case of a massive mistake.

Deleting legers is often prohibited and can make your accouting inconsistent. You must know what you are doing.

User Setup

To allow the function enable "Allow Ledger Deletion" flag in "User Setup" page.

Deletion

Select the action "Delete Document" from these pages:

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Common

Partner Group

To ease filtering of Customer and Vendors, a new field "Partner Group" is added to Master Tables.

Some example groups:

"Partner Group" table is common to Customer and Vendors.

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Common

Order types

Order types allow to group orders by several categories and easily find them.

"Order Type" can be assigned to:

Order types extends invoice posting policy per document basis.

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Common

Partner Area

To ease filtering of Customer and Vendors, a new field "Partner Area" is added to Master Tables.

Some example groups:

"Partner Area" table is common to Customer and Vendors.

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Common

Document Status

"Document Status" is a simple table related in several document list to easy group and filter the records.

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Job

Job

Automatic creation of Planning Line from Sales Invoice

Sometimes you need to create and post a new Sales Invoice linked to a Job / Job Task. 

Usually the fields "Job No." and "Job Task No." are read only in Sales Invoice Page because you need to create first the related Job Planning Line.

With this function the fields are now editable and the Planning Line is created automatically with type "Billable"

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IT Localization

IT Localization

Activity Code

If indicated in Company Information page, the Activity Code field is defaulted on the documents that request it (Sales Header, Purchase Header, Finance Charge Memo Header).

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IT Localization

Electronic Invoicing (IT)

Italian Electronic Invocing (also known as FatturaPA) is defined by government rules through the "Agenzia delle Entrate". 

Fatturazione elettronica PA - FatturaPA

Most sales invoices must be sent to customers and most purchase invoices are received from vendors. Only few exceptions are allowed.

Electronic Invoices can be exchanged manually (via certified e-mail PEC or via authorized provider) or automatically (Business Central can contact the provider via Web Services).

Company Information Setup

In the "Company Information" page the following data are mandatory:

Payment Methods

Each payment method must be related with the government one.

Fill the "Fattura PA Payment Method" in the "Payment Methods" page.

Customers

For each customer the following data are mandatory:

"PA Code" is the code of the provider of the customer, similarly to the domain name after @ in the e-mail addresses. For private company "PA Code" is 7 character length, for governative agencies is 6 character length. Use "XXXXXXX" for foreign customers, use "0000000" to use the default provider that customer has defined in the public registry.

E-Invoice Setup

The "Italy E-Invoice Setup" contains all specific parameters of the function. "Working Path" is the virtual file system path to store sent and received e-invoices and their attachments.

It's possible to strip unwanted characters from document numbers and to define a custom Exchange Reference to map internal code with external ones (for example change Unit of Measure Code).

It's possible to upload an XML/XSL to pretty format the e-invoices for printing. This is one of the mostly used stylesheet in Italy: https://for.assosoftware.it/assoinvoice 

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Exchange Profile

You can define several e-invoice exchange profile, one for each provider that you use. If you don't have a provider but exchange the invoices manually, select "Download/Upload" transport.

In the "Document Exchange Profiles" page select "Italy E-Invoice" as format and enable it.

Prepare an invoice for sending

In the "Posted Sales Invoices" page (or "Posted Sales Credit Memo") select the action "Document Exchange" and select the export option. For each selected document an E-Invoice is created.

Sales and Purchases E-Invoices

The pages "Italy Sales E-Invoices" and "Italy Purchases E-Invoices" allows you to view and filter all e-invoices created or received. It's possible to:

These pages are very important to assert that all sales and purchases invoices have been posted.

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IT Localization

Enhanced "Fattura Stamp" Management

"Fattura Stamp" is a special and mandatory tax if the sales document has no VAT. The "Stamp" can be only declared and paid by company or declared and charged to customer.

To better automate this process, new fields are added to "Sales & Receivables Setup" page:

  • Default Fattura Stamp Amount 
  • Fattura Stamp Threshold (value over which the Stamp is applied)
  • Fattura Stamp G/L Account (G/L Account to charge the customer)
  • Fattura Stamp Description (description of charge invoice line)

To use the function press the Assist Edit on "Fattura Stamp" on "Sales Invoice" Page.

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IT Localization

VAT Shareout "Ventilazione"

VAT Shareout ("Ventilazione" in Italy) is a specific VAT calculation tipycal of small business that handles multiple VAT rates.

These business can declare to government that:

To pay the right taxes, these business need to calculate "Ventilazione" that is VAT rate to apply to sales proportionally to purchases.

The calculation is made starting from the 1° january of each years to the end of each VAT period.

Example

Month VAT rate Purchase amount Shareout %
January 4 % 10.000 16,53 %
January 10 % 33.000 54,55 %
January 22 % 17.500 28,92 %
Total
60.500 100 %

The aggreate sales of January are 97.000 so the VAT to pay is:

VAT rate Shareout % Sales amount (incl. VAT) VAT amount
4 % 16,53 % 16.034 641
10 % 54,55 % 52.914 5.291
22 % 28,92 % 28.052 6.171
Total 100 % 97.000 12.103

New purchases of February increase previous totals and generate a new shareout for February sales:

Month VAT rate Purchase amount Shareout %
January + February 4 % 22.000 18,72 %
January+ February 10 % 59.500 50,64 %
January + February 22 % 36.000 30,64 %
Total
117.500 100 %

And so on...

Setup

In "VAT Posting Setup" table mark interested purchase lines for "base" in the shareout calculation.

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Also mark the sales lines:

For lines to be sharedout is necessary also to specify the G/L account for reversing the calculated VAT (sales are posted "included VAT" and need to be reducted for the amount of VAT).

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Before VAT settlement, run and post VAT shareout calculation.

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For Developers

Experience contains a lot of functions and libraries to accelerate Business Central development.

If you want to explore these functions, clone the repository from GitHub and search the docfx documentation inside the source files.

Many functions are marked with a preprocessor symbol. The other ones are considered as general purpose and always available.

List of functions

Symbol Description
W1XX001A Generic API Page for incoming requests with dynamic JSON body implemented by interfaces
W1XX003A Bulk importer to populate database with structured JSON objects
W1XX004A Skeleton for recurring document exchange (EDI) tasks implemented by interfaces
W1XX006A
 Added several fields (normally hidden) to list pages 
W1FN010A
 Better posting description: "Document Type" and "Partner Name" in Sales and Purchases
W1FN011A
 Skip error if negative / positive amount mismatch in Gen. Journal Line; skip error if invoice already exists
W1FN013A
 Average payment days (integer value) calculation
W1FN014A
 Average finance charge terms grace period days (integer value) calculation
W1FN016A
 Allow earlier posting for vendor entries
ITXX004A
Recalculate payment % from amount
ITXX005A
Check external document no by year during posting